Faculty Timeline for Proposing Courses in Rome

Printable PDF of Rome Guidelines

Previous Page: Previous Page:Guidelines for Faculty Teaching in Rome

Semester Programs

24-36 months out from the term you would lead a program:

  • Review all guidelines provided by GSIE and college for teaching at the UA Rome Center.
  • Attend seminar on “Developing a Faculty led Study Abroad Program” (offered once each semester by Office of Study Abroad.)
  • Discuss your interest in offering a study abroad program with your Department Head.
  • Meet with Office of Study Abroad (STAB).
  • Draft tentative program concept to share with the Rome Center Academic Coordinator and Director

Deadline for Rome Center Proposal to teach in the academic year starting a year from the next fall. (Example: proposals received by April 1, 2019 would be for courses to be offered Fall 2020, or Spring 2021)

Work with STAB on promotional materials to be distributed at Freshman Summer Orientation sessions; communicate with college advisors about courses that will be available in Rome.

Provide text and photos to Office of Study Abroad for program webpage to begin student recruitment in the early Fall.

  • Participate in the annual Study Abroad Fair to promote the class(es).
  • Attend faculty seminar on “Student Recruitment and Selection for a Faculty-Led Study Abroad Program”.

up until student application deadline:

For Fall program

Student application deadline for the following Fall semester

  • Enrollment for the following Fall confirmed
  • Fall faculty travel arrangements are made and visa application is started
  • Pre-Departure orientation meetings with students

For Spring program

Student application deadline for the following Fall semester

  • Enrollment for the spring is confirmed
  • Fall faculty travel arrangements are made and visa application is started
  • Pre-Departure orientation meetings with students

May Intersession/Summer Programs

18-24 months out from the term you would lead a program

  • Review all Guidelines.
  • Attend seminar on “Developing a Faculty led Study Abroad Program” (offered once each semester by Office of Study Abroad.
  • Discuss your interest in offering a study abroad program with your Department Head.
  • Make yourself aware of all college procedures, funding opportunities and related college deadlines for faculty who want to develop a short-term study abroad program.
  • Develop a program concept (what, why, where, when).
  • Meet with Office of Study Abroad (STAB).
  • Draft tentative program itinerary to share with the Rome Center Academic Coordinator.

Deadline for Rome Center Proposal to teach in the following calendar year

Work with STAB on promotional materials to be distributed at Freshman Summer Orientation sessions. Communicate with college advisors about Rome course offerings.

Provide text and photos to Office of Study Abroad for program webpage to begin student recruitment in the early Fall.

Participate in the annual Study Abroad Fair.

Attend faculty seminar on “Student Recruitment and Selection for a Faculty-Led Study Abroad Program.”

Recruit students through info. meetings, class visitations, and individual meetings with prospective students.

Confirm Enrollment and review salary compensation with college dean.

Work with STAB to secure travel arrangements (i.e. airlines, visas, payments for vendors)

Pre-Departure meetings and class registration

Program Departures

Next Page: Next Page: Checklist for Faculty Teaching in Rome