Faculty Checklist

Printable PDF of Rome Guidelines

Previous Page: Timeline for Faculty Teaching in Rome

Student Recruitment

  • Attend faculty seminar on “Student Recruitment and Selection for a Faculty-Led Study Abroad Program.”
  • Prepare short program description(s) and identify photos that can be used for marketing purposes and the program webpage on the STAB website.
  • Confirm eligibility criteria for students
  • Participate in the annual Study Abroad Fair.
  • Hold student promotional information sessions about your courses.
  • Arrange for class visits to promote your course(s).
  • Link departmental website to program’s webpage and Rome Center website.
  • Work with department to promote and share program information and application information through social media, student listservs and other channels.
  • Meet with prospective students to answer questions or concerns.
  • Review completed student applications in HogsAbroad web-portal to accept, deny or waitlist.

Pre-Departure

  • Confirm enrollment (signed payment agreements) with Office of Study Abroad (STAB).
  • Secure salary compensation with dept. head and college dean’s office.
  • Work with Office of Study Abroad to secure travel arrangements with designated travel agent and visa process (if applicable)
  • Review country information (travel.state.gov), visa requirements, and all recommendations from the Center for Disease Control (cdc.gov)
  • Meet with confirmed participants to provide program overview, discuss course expectations, review itinerary, and answer questions.
  • Remind departmental administrator to include you in the Summer Workload (or Intersession)
  • Review STAB Emergency Response Plan for faculty-led programs;
  • For summer teaching: Finalize agreement with STAB office on cash advance needed for group funds and personal meals.
  • Review procedures for filing a Travel Expenditure Report upon return.
  • Hold mandatory pre-departure orientation for participants with STAB.
  • Review class rosters to ensure that students are properly registered.
  • Engage students through email or messaging to provide periodic updates. Faculty should facilitate direct communication with student participants to share information, answer questions, and maintain open communication channels.