Employee Travel Registration

Machu Picchu, Peru Machu Picchu, Peru

International Travel Registration

All faculty and staff traveling outside of the United States on a U of A related activity are required to register their travel with the Office of Study Abroad and International Exchange.  Travel Authorizations will not be approved in BASIS for international travel until the trip has been registered, so travelers or their designated proxy should take care of this well in advance of travel and before airfare is purchased.

This would include, but is not limited, to the following activities:

  • Teaching
  • Research
  • Professional conference attendance
  • MOU development
  • Recruiting
  • Traveling with students on cultural or athletic events (Students traveling independently for research, attending a conference, etc. and separate from participation on an approved study abroad program are also required to register student travel through the HogsAbroad portal.)

International Travel Policy

The University of Arkansas adheres to the Travel Advisories provided by the U.S. State Department. To review travel advisories for all countries of travel, see the  Department of State.   For policy information, reference the  Office of the Provost.

The University of Arkansas does not allow travel, research or study in locations where the U.S. Department of State has issued a Level 4 Travel Advisory: DO NOT TRAVEL. Travel to countries under a Level 3 Travel Advisory: RECONSIDER TRAVEL will be considered only upon Petition. In addition, the University may not support travel to countries based on information provided by the  Centers for Disease Control (CDC) regarding outbreaks of infectious disease.

Exceptions to this policy will be considered by submission of the “Petition for Exception to the International Travel Policy.” These petitions are submitted to the Office of Study Abroad and forwarded for review by the International Education Advisory Council (IEAC). The IEAC then makes a recommendation to the Dean of the Graduate School and International Education who forwards petition to the Provost for review. The Provost’s decision is final.

The Petition process includes a  Release and Waiver of Liability   that must be signed by the traveler(s) before a Petition will be reviewed by the IEAC.

No Travel Authorizations or use of university funds may be authorized prior to approval through the travel registration process.